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Services and Facilities: Services for Faculty & Staff

Borrower Information for Faculty & Staff

Borrowing Library Materials (Circulating Items):

Your Mount Allison University ID card (or your CAUL card for non-Mount Allison faculty) is also your Library Card.

The normal Faculty loan period for most materials is one term with one renewal. The normal Staff loan period for most materials is one month with three renewals.

The loan period for certain materials is shorter.  Audio-visual materials, for example, may be borrowed for three weeks. 

When you borrow items, please note when they are due as they do not always carry a date due slip.

Faculty may borrow up to a total of 100 items at any one time.  The following limits also apply:

  • Maximum of 10 Bell Room or Rare Book items (for in-library use only).
  • Maximum of 10 AV items on cassette, CD, DVD and VHS; maps and theses.
  • Maximum of 15 slide sets.
  • Maximum of 5 kits, LPs and software items.   

Please note that all materials are subject to recall.

Renewing Library Materials:

You may renew your term-loan items once at the Access Services Department, or by e-mail or phone by calling 364-2568 (R.P. Bell Library) or 364-2561 (Music Library). Items with shorter borrowing periods (e.g., DVDs) may be renewed up to three times. You may also renew books online.

To renew books online, access the Library Catalogue and click on “My Account” and select "Renew My Materials." Enter your Employee ID Number* in the Alternate ID field (including the initial zeros) and your Library PIN (ask for a PIN at the Access Services Department, or by phone or e-mail). You will then be presented with a list of library items charged to your account.

* If you don’t know your Employee ID number, simply present your ID card at the Access Services Desk at the Main or Music Library and we will be happy to give it to you. ID numbers may also be obtained by logging into Connect@MTA.

After selecting and renewing the items you wish to renew, please verify that all of the due-dates have been correctly changed. Please note that you will not be able to renew items if you have exceeded your fine limit or if you have exceeded the number of allowable renewals. Items that have been requested or recalled by another patron or are overdue are also non-renewable.

For more information, contact Access Services staff at 364-2568, or the Music Library at 364-2561.

Requesting a Book that is Out:

There are two ways to request an item that someone else has borrowed:

Place a Hold: The item will be reserved for you when it is returned (the original due date for the current borrower remains the same).

Place a Recall: The current borrower will be asked to return the item within a few days (the loan period for the current borrower is shortened).

In both cases, you will be notified by e-mail when the item becomes available.

You can place a HOLD on an item yourself in the Library Catalogue; a RECALL can only be placed by Access Services staff. Please note that RECALLS have priority over HOLDS.

For more details, please ask Access Services Department staff at either Library.

Non-Circulating Materials:

Non-circulating materials are for in-library use only. These include reference books, journals, magazines, newspapers, certain government publications, Rare Books, and the Bell Collection of Acadiana.

Some library materials, such as rare books and special collections, are kept in the Bell Room and the Davidson Room. To access material from these locations, ask an Access Services Department staff member.

Please note that because of the fragile condition of the materials, copies of all material from the Bell Collection and the Rare Book Room must be made by Access Services staff. Photocopying of these materials is permitted within the Canadian copyright guidelines.

Fines:

Faculty are exempt from regular overdue fines, but are not exempt from fines as indicated below.

Course Reserve Material:

  • Hourly (less than 1 day) Loans: fine is $2.00/hour or part thereof
  • 1, 2 and 3 Day Loans: fine is $2.00/day

Recalled materials:

  • $1.00/day

Replacement Cost for lost or damaged material:

  • $50.00 (or more depending on cost of item) + $50.00 (processing fee) =
    $100.00 total (minimum)

Please remember to return or renew your library materials before they are due.